Approved by the BOD on April 3, 2025
Committee Lead
- General management of outings
- Work with the committee to develop an annual plan
- Recruit individual coordinators/hosts for each outing
- Review with BOD
- Prepare and Manage Budget
- Post Outings on BVFF website (need admin. access)
- Support Outing Coordinators/Hosts
Coordinators/Hosts
- Above all – Get Out and Fish!
- Detailed management of outing
- Understand the outings’ process and guidelines (see attached document)
- Set the outing agenda and details
- Complete outing form and submit to committee lead for posting on BVFF website
- Manage the outing communications
- Work to maximize the outing experience for the attendees
- Record event planning and outcome for future use/Archive outing documents for reuse in the future
- Plan, manage, check, update per Tom’s proposal (see attached)
- Plan and purchase outing dinner, if applicable
- Submit reimbursement form to treasurer for dinner reimbursement, if applicable (see attached form)
- Recruit Outing Buddies to assist new members or those members unfamiliar with an outing location
- Connect Outing Buddies with members that need a little additional assistance on an outing
Outing Buddy
- Provide additional assistance to a new club member or a member unfamiliar with the outing location
- Assistance is primarily in the form of information
- You are not a fishing guide and there is no expectation that you will fish with the club member
Attendee/Registrant
- You are your own guide - Coordinator/Host/Outing Buddy is not a your “Fishing Guide”
- You may know more about fishing the body of water than the Coordinator/Host. Offer to assist and perhaps co-lead the outing
- Ask the Coordinator/Host for assistance or an Outing Buddy if needed. Outing Buddies may not be available on all outings
- Do some of your own research about the area fisheries
- On Friday evening, plan to connect with the group for an informal gathering and discussion of weekend plans or needs
- On Saturday evening, if a group meal is planned, join the group for community and connection
- Provide own:
⮚ Equipment – rod/reel, waders, float tube/boat/pontoon/kayak, flies, etc.
⮚ Lodging, Transportation, Meals
⮚ Fishing locations
⮚ If needed, hire a guide
